The importance/urgency matrix

James Clear (Jamesclear.com ) has a host of ways to help make sure you focus on the importants like starting every day with the most important activities , and ruthless focus .

I spent a year organising my to-do list in these boxes and it was striking just how long the important not urgents keep getting moved on to the next list. Part of the secret there is to break them down to startable tasks rather than big projects. FWIW I don’t actually recommend the really concrete action of organising the to-do list in the quadrants. More being cognizant of what type each task is. But it may help for a while.

Published 5 Mar 2015

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RACI

This acronym acts as a handy checklist to consider and clarify roles and responsibilities for projects. You could even build a table — a Responsibility Assignment Matrix — with what needs to happen and the people who are involved identifying what relationship each person has for each task. In particular, sometimes making it clear who doesn’t have a say can be the most helpful thing to do. It breaks down somewhat like this: Responsible Who will actually be responsible for doing the task. Accountable Who is accountable for it being completed and achieving its goals. Consulted Whose opinion will be sought for the task, though they won’t be doing it themselves. Informed Who doesn’t get a say in the task, but will be kept informed of how it’s going.…This acronym acts as a handy checklist to consider and clarify roles and responsibilities for projects. You could even build a table — a Responsibility Assignment Matrix — with what needs to happen and the people who are involved identifying what relationship each person has for each task. In particular, sometimes making it clear who doesn’t have a say can be the most helpful thing to do. It breaks down somewhat like this: Responsible Who will actually be responsible for doing the task. Accountable Who is accountable for it being completed and achieving its goals. Consulted Whose opinion will be sought for the task, though they won’t be doing it themselves. Informed Who doesn’t get a say in the task, but will be kept informed of how it’s going.

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